Proof of Enrollment or Degree

Proof of Enrollment

Students and alumni who need proof of enrollment for insurance companies, employers, etc. may request an enrollment verification letter in person or via email, using this request form. Student ID number is optional for alumni. Please allow 5 to 7 business days for this service.

In the College of Arts and Sciences the normal program includes 16 credits per semester. A student may register for up to 18 credits without extra charge. A student is considered full time if registered for 12 or more credits. Students are considered in good academic standing if they are not on academic probation.

Graduate students should contact their respective programs. There is no charge for this service. 

Replacement Diploma or Certificates

Teacher License Verifications and Institutional Recommendations for Completed Endorsements

Graduates of the Graduate School of Education who need teacher license verifications and/or institutional recommendations for completed endorsements may submit necessary forms to the Registrar's Office for completion. Please allow 5 to 7 business days for this service.

Download the request form and return it to our office in person, by U.S. mail, or as a scanned image or pdf to registrar@willamette.edu.

Degree Verifications

Willamette University has authorized the National Student Clearinghouse to provide enrollment and degree verifications on its behalf. Employers or organizations seeking to verify the degrees or enrollment of current or former students should contact The National Student Clearinghouse at:

Web: www.degreeverify.org

Mail: National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171

Phone: 703-742-4200

Apostille

(Authentication of documents for use in foreign countries)

• About Apostille

  An Apostille is a form of authentication appropriate to countries which have signed the 1961 Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents. They are often needed in adoptions, extraditions, applications for jobs or graduate programs abroad, and certain business transactions. The essence of these documents is an official statement that an office-holder held a particular office at a particular time. (A more comprehensive description of the Apostille is available at Oregon Secretary of State Apostille; the listing of countries who are signatories is at HCCH Members.)

  Required Items for Authentication of a Willamette University Transcript:

  • Transcript Request Information (including required fee)
  • Oregon Secretary of State's Request for Authentication Form (including required fee)
  • Return postage if necessary (see Oregon Secretary of State's Request for Authentication Form)

  Required Items for Authentication of a copy of a Willamette University Diploma:

  • Copy of the Willamette University diploma (reduced to standard-size paper if necessary)
  • Oregon Secretary of State's Request for Authentication Form (including required fee)
  • Return postage if necessary (see Oregon Secretary of State's Request for Authentication Form)

  All required items should be sent to:

  Registrar's Office
  Willamette University
  900 State Street
  Salem, OR 97301

  More information about the Oregon apostille process is available on the Oregon Secretary of State's website.

  The U.S. Department of State also has an Office of Authentications which will provide a federal authentication for specific purposes, for countries which are not part of the Hague Convention, and rarely for a federal Apostille.