Residence Hall Association
Residence Hall Association / Funding Requests!

Funding Requests!

ANNOUNCEMENT:

RHA is currently undergoing a massive internal restructure. There will be a few things changing over the course of the Spring 2026 Semester and going into Fall 2026. We will update this when we have more information.

Funding Requests:

Anyone can submit a funding request to RHA! Includes but is not limited to individuals, ASWU clubs, other school organizations, and Hall Councils. Please review the process and reach out to the current Director of Administration, Rodney Gray, at rvgray@willamette.edu with any questions.

Please know that even if you decide or cannot submit a funding request to RHA, other sources of funding from organizations such as ASWU or CAFES exist.

Here's How It Works:

  1. Click the "Funding Request Application" button at the bottom of the page below. This will take you to a Google Form. Fill every field unless it is labeled optional. If all required fields are not filled in, your funding request will not be considered.
    • Please look at the Guidelines section below first before submitting this form. There are restrictions on what funding requests can be submitted.
    • If you are from a Hall Council and are planning to buy items from your hall council budget, go to your Residence Life Coordinator who advises the hall council to purchase said items.
      • If the hall council runs out of funds from its budget, it may submit a funding request to RHA for the General Assembly to review.
  2. Once you submit the Google Form, the Director of Administration will be notified. You will receive an email confirmation from the Director of Administration.
  3. The RHA Board of Directors will discuss the funding request before voting whether or not to fund it.
  4. After the RHA Boards of Directors has voted on the funding request, the Director of Administration will email the requestor as to whether or not the request has been approved or denied. Prior to this point, the Director of Administration may be in touch to confirm details.
    • If approved: the Director of Administration will email you with further instructions.
    • If denied: you are welcome to revise your funding request with the help of the Director of Administration and resubmit.

Guidelines For Funding Request Applications:

  1. Funding requests are processed weekly.
  2. Applications are processed on a first-come-first-serve basis. Applications need to be submitted by Monday at 4:30 p.m. to be considered for the week.
  3. Applications for events, submitted by RHA or other groups, must be approved at least 1 week before the event occurs.
  4. If reasonable, RHA would like requestors to shop locally from local businesses to reduce carbon emissions and the impact on the environment.
  5. Applications for events not submitted by RHA may be subject to a cap on the total event budget on how much funding can be allocated. Funding from RHA is mainly designated for the support of residents and is meant to support events held on campus and advertised heavily to these populations. Please carefully review the guidelines below to see if your event may be subject to a cap. If you are unsure, we recommend that you reach out to the Director of Administration's email address at the top of this page to assist you with funding request process.
    1. No Cap: Events held within Willamette University, especially within residence halls, or supplies bought that are open primarily for all on-campus residents and directed towards on-campus residents.
    2. 50% Cap Applied: Events held within Willamette University or supplies bought that are open and directed to all students, on-campus residents or off-campus residents, or non-resident community members.
    3. Rejected: Events held or supplies bought that are for private individual, group, or club use. Events held outside Willamette University.
  6. Funds for events or supplies come from RHA's budget. Funds for funding requests submitted by RHA are handled by the Housing office. Funds for funding requests not submitted by RHA are reimbursed. Receipts are required for reimbursement. Due to University Policy, there is a time limit of 30 days to submit receipts for reimbursements.
    1. If a funding request is for an event, reimbursement cannot start until after the event has occurred. 
    2. If a requestor already had a funding request approved by the General Assembly but canceled the event, they are ineligible for reimbursement of any already bought items.
  7. If funds are disbursed for an event, RHA needs to be listed as a sponsor for the event in any advertising or marketing.
    1. The RHA logo is available in black or white for any visual advertising or marketing.

Funding Request Application

If you require any disability accommodations in or for your presentation please get in touch with the Director of Administration, or the Office of Equity, Diversity, and Inclusion at 503-570-6463.