Google Meet
WITS will begin transitioning from Zoom to Google Meet as our primary video conferencing software. As this transition progresses, please check back here for resources and guides to help you acclimate to Meet.
As you transition from Zoom to Google Meet for your Video Conferencing needs, you will need to update your conferencing preference for reoccurring meetings and make sure to download all of the Zoom recordings you would like to save. Please note: you have until September 30, 2025 to transition from Zoom to Google Meet.
These two guides will help you start this transition:
We understand that video conferencing is an important tool: from 1:1’s, team meetings, cross communication between campuses, course content, and webinars many of us spend a portion of our day on camera. While Google offers extensive documentation on their products, WITS has prepared a series of short guides to walk you through how to use Google Meet.
- Creating a Meeting
- Create a Webinar Style Meeting
- How to Download and Install the Standalone Meet App
- How to Add a Co-host
- How to Blur Your Background
- How to Use Appearance Filters
- How to turn on Live Captioning
- How to Share Your Screen
- How to Hide / Minimize Your Presentation Preview
- How to Record a Meeting
- How to Enable Transcription
- How to Setup a Breakout Room
- How to Change Your Display Name and Add Pronouns
- Waiting Rooms
As always, if you have any questions or would like a demonstration of how Google Meet works, please contact our Help Desk.
Past Events / Support:
WITS Wednesday:
Join us on May 28, 2025 at 3 pm for WITS Wednesday. We will be focusing on Google Meet.
Drop In Support:
WITS and DLS staff will be in the DLS from noon - 1 pm on Wednesday, June 11.
Please feel free to drop in with any questions you may have about Meet.
Drop In Support:
WITS and DLS staff will be in the DLS from 2:30 - 3:30 Wednesday, July 30, 2025 (RESCHEDULED FROM 7/29)
Please feel free to drop in with any questions you may have about Meet.
Online Google Meet Basics Overview:
- Friday, August 8, 2025 from 10 am - 11 am
- Monday, August 11, 2025 from 2 pm - 3 pm
- Thursday, August 21, 2025 from 1 - 2 pm
- Tuesday, August 26, 2025 from 9:30 - 10:30 am
- Wednesday, September 3, 2025 from 2 - 3 pm
- Monday, September 8, 2025 from 9:30 am - 10:30 am
- Thursday September 25, 2025 from 11 am - 12 pm
- Monday, September 29, 2025 from noon - 1 pm.
- Thursday, October 2, 2025 from 1 pm - 2 pm
- Friday, October 3, 2025 from noon - 1 pm
I lose my Google Meet in all my other tabs, is there anything I can do to prevent that?
Yes! Google Meet offers a stand alone app. You can download / install it to your device by following this guide:https://willametteuniversity.atlassian.net/wiki/spaces/WITS/pages/274268163/How+To+Download+and+Install+Standalone+Google+Meet+App
I would like to host a large Meet. How many people can join?
With your Google Education Plus account, 1,000 people can join your meeting.
How long of a Meeting can I host?
You can host meetings up to 24 hours with your Google Education Plus account
Can I join Zoom meetings hosted by other institutions?
You will still be able to join Zoom calls. You will no longer have an account that is managed by WITS.
Can I add a co-host to my Meet?
You can add co-hosts, and participants to your Meeting using Google Calendar or promote someone to co-host in your Meeting.
Where are my recorded Meetings?
Recorded meetings save automatically to your Google Drive in a folder named “Meet Recordings”
Can I host more than one Meeting at a time?
Yes, you can host multiple meetings at the same.
Can I schedule a Google Meet via Canvas?
Yes! Please see the Canvas Lib Guide for more information: https://libguides.willamette.edu/c.php?g=1365050&p=10872137
I do not like seeing a preview of what I am screen sharing in my Google Meet. Is there a way I can hide or minimize it?
Yes, you can unpin your presentation and pin up to 3 participants to your screen. To learn more, please read this guide.