Accounting Office
The Accounting Office oversees vendor payments, manages the purchase card program, processes employee reimbursements, prepares annual financial statements, and submits compliance filings such as IRS Form 990 and 1099s.
Location: University Services Building, Room #104 (on the corner of Cottage & Ferry)
Summer Office Hours: Monday–Friday 8 a.m. – 4:30 p.m.
Prepare for End of Fiscal Year 2026
Our fiscal year ends on Tuesday, June 30th, 2026. This year is unique because we will be closed from Monday, June 29th through Friday, July 3rd in observance of Independence Day.
Here is our Year-End Accounting Procedures FY26 memo that will give you tips and deadlines in preparation for the end of our fiscal year.
Summer Office Hours
University offices close 30 minutes early (at 4:30 rather than 5) during the summer months starting Monday, May 11th. We will resume regular office hours on Monday, August 7th.
Using Accounting Services at Willamette
Looking for a list of Fiscal Officers? Need assistance with submitting a payment request or a journal entry? Curious about how to apply for a p-card, access your department's financial information, or utilize DocuSign?
Learn how to do just about anything that's accounting related at Willamette!
Need a form?Click Menu (top right of this page) and then select Forms.
New!We now have short training videos available:
Contract Database
The Contracting and Purchasing Policy states that once a contract is executed in accordance with this policy, a final signed copy must be forwarded to contracts-archives@willamette.edu.
Effective August 14, 2023, a new Contracts Database was launched for six departments. Each of these six areas has a delegate responsible for uploading signed contracts to this new database:
- Facilities: Amanda Kinchen
- Scheduling, Events and Conferences: Jennifer Mathany
- Print Center, Mail Center, Bookstore: Jennifer Mathany
- Accounting: Scott Schaefer
- WITS: Ramona Murtha
- Marketing: J.R. Tarabocchia
View the Contracts Database (click Sign in with Google)
All other departments will continue to email contracts (per policy) until further notice.
How to Submit a Payment Request
IRS Standard Mileage Rate
The IRS has announced that it is increasing the standard mileage rate for 2026 by 2.5 cents to 72.5 cents per mile.
Direct Deposit for Refunds and Reimbursements
You can set up direct deposit for student account refunds and for expense reimbursements in just a few minutes! Log in to My Willamette, then click on Self Service/SAGE. Once you're in, click on Banking Information and follow the instructions.
(This is NOT the same as payroll direct deposit, which is set up in Workday)