Non-HTML Content (PDF)
Non-HTML content, including PDFs, Word documents, spreadsheets, presentations, and forms, must be accessible so that people with disabilities can access and understand the information they contain. Accessible documents benefit users who rely on screen readers, magnification software, keyboard navigation, captions, or other assistive technologies. They also improve usability for mobile users, multilingual audiences, and older adults.
Avoid using PDFs When Possible
Before publishing a PDF, ask whether the content needs to be a PDF at all.
HTML web pages are generally the most accessible and maintainable way to provide information online. They adapt better to different devices, support assistive technologies more effectively, and are easier to update over time.
Whenever possible:
- Publish content as an HTML web page.
- Provide an HTML version alongside a downloadable PDF.
Accessibility Resources for Non-HTML Content
The most effective way to create an accessible PDF is to start with an accessible source document. Accessibility should be built into the original file before it is exported or uploaded.
For detailed guidance, refer to the following resources:
- PDF Accessibility Checklist – Review accessibility requirements before publishing a PDF.
- Validating PDFs for Accessibility – Learn how to test and verify accessibility using Adobe Acrobat Pro and manual review methods.
- Remediating PDF Documents – Learn how to identify and fix accessibility issues in existing PDF files.
- Creating Accessible Documents – Learn how to create accessible content in Microsoft Word, Google Workspace, Adobe InDesign, and Adobe Acrobat.