Study Abroad (OIE)
Study Abroad (OIE) / Accepted to Study Abroad

Accepted to Study Abroad

Use your WU application portal to Commit

If your application is ACCEPTED, complete the steps to Commit. Documents and instructions for the Acceptance/Commit process are in the portal. Below is an abbreviated list of Commit steps.

Complete the Agreements (in portal)

You are a representative of Willamette University. Be aware of what you are expected to know and what you agree to as a WU participant. This includes circumstances for being dismissed or withdrawn from a program, and how to withdraw.

When Committing...

Understand the Cost Information for Your Program

Review your program's cost information on the Willamette Sponsored Programs Cost Matrix.

  • First page: Note the "explanation of costs" before looking for information about your program.
  • Amounts change OFTEN and are based on the information that was available to the Office of International Education when the document was produced.
  • Actual verified amounts will be given to students in their pre-departure process.
  • Use this document to help you start a budget. It is not representative of every possible cost.
  • Choose Program Type: Scholarships.

Study Abroad Handbook

Participants receive access to a handbook in the online portal after the Commit step. Read the handbook before and throughout the experience in order to get information when it is most needed. Includes: Syllabus information for WU IDS course, health and safety resources, intercultural resources, moving towards a successful return to Willamette, and much more! 

  • Study Abroad Handbook Fall 2021 / Year 2021-22:   

Next Steps – Pre-departure Phase

More to do! You will have other steps to complete. You will receive instruction for completing these during the term prior to your program. Some steps will be done in the portal and other tasks and steps will come to you in other ways.

You are expected to fully participate in meetings and meet all the required steps of your specific program. Monitor your portal Messages and Announcements. Monitor your WU email for other instructions.

Information requested by WU and signatory agreements include:

  • Emergency Contact Information
  • Health Information Student Self-Assessment
  • Off-Campus Study Authorization/Release Agreement (signature document)
  • Code of Student Conduct Agreement (signature document)
  • Financial Aid Acknowledgement
  • Health Insurance Information - coverage the student will have while abroad
  • Credit Conversion/Equivalency Form - Complete in semester PRIOR to the program term. List all courses you want to take or could potentially take at the program site. You will to get prior credit approval and/or a basic review of what credit to expect from your choices.  Instruction on using this form will be given at the Site Specific Pre-departure Meeting. 
    • Regardless of the courses you take or the amount of credit each course earns, ALL grades from WU Sponsored programs will appear on your official WU transcript.
    • GPA: Grades do NOT count in your WU GPA.

AFTER you commit to your WU study abroad offer:

  • After you commit, WU will nominate you as a WU participant with the officials of your program. This will happen when the host program is ready to collect that information.
  • Next, OIE will notify you when it is time to begin working directly with your program site staff and processes.
  • Do not start any host program registration/enrollment/application materials until OIE lets you know it's time to start!

Working with your Program: For every program there are at least two sets of processes. Those of Willamette University and those of your host program.

  • WU's role consists of identifying you as a suitable candidate for the program, directing you in the WU requirements for participation, preparing you for your experience, and providing guidance as you work through your host program's processes.
  • Your hosting program sets its own requirements and processes for setting you up as a participant.
  • Additionally, any country-required steps, such as getting a visa, are your responsibility although we are ready to provide guidance.

Declining? If you do not want to participate, please Decline so WU officials do not register you as a participant.

 

Withdrawal Policy: Please review the Withdrawal Policy for WU sponsored study abroad programs.