University Assets and Property

Purpose: 

During the course of employment, employees may have the use of university-owned equipment and property, such as offices, desks, chairs, computers, computer software, telephones, fax machines, copy machines, e-mail, Internet access, network accounts, etc. This policy provides guidance on the appropriate use of University property. 

Policy:

1. The University has the right of access to all of its assets, equipment, offices, buildings, machines, etc. Employees do not have a privacy interest in University material, equipment or assets.
2. Employees have a responsibility to use University equipment in a careful, professional manner for work-related purposes. Inappropriate, careless, wrongful or improper use of university equipment, materials or assets, as well as an employee's failure to assist in an investigation of wrongful use will result in disciplinary action, up to and including discharge.
3. University assets and property, including equipment, supplies, and facilities, are to be used in a reasonable and prudent manner for conducting University business. Excessive, unnecessary, or unauthorized use of University equipment, supplies or facilities is not permitted.
4. Use of University equipment and supplies for personal reasons should be avoided. Instances of personal use of University equipment should be rare, and employees are responsible for reimbursing the University for the cost of using University equipment or supplies in those cases.
5. Misuse or damage of University property because of recklessness or gross or negligent indifference on the part of the employee may subject the employee to personal liability for damage, loss or injuries to the person or property of third parties. It may also result in disciplinary action up to and including discharge.

Effective Date: 2011
Responsible Person/Primary Contact: Controller
Responsible University Office: Financial Operations