Additional Resources and Policies
Employer User Policy
Willamette University Recruitment Statement
Willamette University adheres to a policy of non-discrimination.The Career Center expects all employers and their representatives to abide by federal and state employment laws and to honor Willamette University’s commitment to equal opportunity, affirmative action, and nondiscrimination in their recruiting and hiring practices.
Employers wishing to interview on campus must indicate compliance with the University's policy, which reads as follows:
Willamette University Recruitment Non-Discrimination Policy
Willamette University opposes discrimination in the recruitment and hiring of students and graduates based on race, color, religion, sex, national origin, marital status, veteran status, actual or perceived sexual orientation, gender identity, gender expression, or status with regard to pregnancy, disability or age. The University will not allow its facilities or services to be used by an organization that practices unlawful discrimination or whose employment practices violate the University's equal opportunity policy.
In the case of employers who follow policies of legal discrimination but who do not practice a policy of equal opportunity, the University will permit employer information to be made available to assist students in making choices and contacting potential employers but will not permit on-campus interviews.
Any complaints concerning practices by employers during the recruitment and hiring process that are inconsistent with the terms of this policy should be reported to the Dean of the appropriate graduate school of the University or to the Dean of Student Affairs for the College of Arts & Sciences who will investigate by following a procedure developed within each school.
The University has instructed each Career Development office to obtain a signed copy of the University's non-discrimination policy from each organization interviewing on campus as an indication of a willingness to comply with the University's policy.
Job Posting Policies
The Career Center offers our services to all legitimate employing organizations. Employers who wish to recruit WU students and alumni through job postings, events, presentations, or interviews are expected to interact with students, alumni, and staff in a professional and ethical manner. The following guidelines outline the expectations we set forth for anyone wishing to recruit WU students and alumni through the use of our services.
To recruit for employment, employers must abide by the National Association of Colleges and Employers (NACE) Principles for Professional Practice and the Equal Employment Opportunity Commission (EEOC) guidelines for Prohibited Employment Policies and Practices Overview. We recommend employers be familiar with NACE and EEOC standards prior to posting positions in Handshake or participating in WU recruiting events.
The Career Center reserves the right to decline to post any job or internship opportunity based on industry representation and student interest.
Legal and Ethical Restrictions
The Career Center reserves the right to refuse service to employers due to any of the following: dishonesty; breach of confidentiality; fraud; misrepresentation; abuse or other harassment of Willamette University students, alumni or staff; or any other violation of university rules and regulations, local, state or federal laws, including minimum wage laws. Additionally, employers not eligible to utilize Career Center services include:
- Employers who request personal data (e.g., Social Security number, bank account information) at the time of application.
- Employers who misrepresent their organization by providing false information or omitting critical information.
- Employers who violate equal employment opportunity and affirmative action principles as set forth by Willamette University and NACE. Employers are expected to provide reasonable accommodations upon request.
Handshake Employer Requests – Minimum Requirements
Employer requests to connect on Handshake must demonstrate all of the following minimum requirements:
- A complete contact name (first and last)
- A well-written company description
- A verifiable and complete business street address; a private or personal residence or PO box is insufficient
- A dedicated company website that matches the company name and is functional (Facebook, LinkedIn, Twitter, or Instagram company pages are not sufficient)
- A business license from the state in which your company operates their business, or proof of registration as a nonprofit organization
In addition to the above-listed requirements, your company may be subject to additional requirements; please review the following information to see if any additional factors apply to your business or recruitment on Handshake.
Cannabis Industry Employers
Although cannabis is legal under certain conditions in the state of Oregon, it is not legal under federal law. As a recipient of federal funds, Willamette University must comply with the Drug-Free Schools and Communities Act 1989 and the Drug-Free Workplace Act 1988. These laws require Willamette to maintain and enforce policies prohibiting the illegal use, possession, and distribution of drugs as defined by federal law.
To ensure compliance with federal law and in keeping with Willamette's Drug-free Workplace policy, the Career Center will not accept requests from cannabis-industry employers to connect with our students through Handshake, nor will we post internship or work opportunities at companies that may possess or come into contact with cannabis products.
Network Marketing and Similar Organizations
These organizations are not eligible to participate in on-campus recruiting or events, or to post jobs with the Career Center. The Career Center considers organizations that engage in any of the following to be Network Marketing Organizations:
- Sponsoring or hiring an individual to set up their own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business.
- Requiring an initial cash or capital investment, account balance or similar fiscal requirements from this individual, with the organization itself serving as an umbrella or parent corporation. The initial investment may include but is not limited to such things as direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.
Start-ups
The Career Center has established these criteria for identifying appropriate entrepreneurial employment opportunities for promotion through its services. Start-ups must have progressed sufficiently in their business development process so that they can:
- Provide a company name, business address, website, and email address, and identify a principal as the key contact.
- Confirm that they have obtained the necessary business licenses and Tax IDs as well as sufficient funding, including identifying their funding model and investors, if requested.
- Offer positions for pay, not just for equity; pay must meet state minimum wage expectations.
- Provide clearly defined organization and position descriptions in Handshake.
Commission
Employers using the Career Center’s services must offer regular/base salaries for positions. Employers offering solely commission-based positions may not post job listings with the Career Center.
Unpaid Internships
The Career Center follows NACE’s guidelines on unpaid internships.
Employers posting internships in Handshake should review the U.S. Department of Labor's Wage and Hour Division guidelines on compensation. The DOL website provides information on whether workers are considered unpaid interns or paid employees under the Fair Labor Standards Act (FLSA). It is expected that employers who post internships are in compliance with these criteria.
Fees Charged to Candidates
Employers that require students or alumni to purchase a franchise, purchase supplies, pay for training or orientation, invest or pay a start-up or application/access fee as a condition of employment, will not be allowed access to any Career Center services.
Third-Party Employers
Representatives may recruit or post opportunities through the Career Center under the following conditions:
- No fee is charged to the student or applicant.
- Third-party recruiters sourcing candidates for internal positions at their own organizations.
If you have questions regarding this policy, please contact the Career Center.